Why a Diagramming Software for Event Planners becomes Indispensable Your staff will appreciate having a diagram to reference, and your customer will appreciate having an event executed without errors. The planner will likely be pulled in a hundred directions, so having the plan drawn up will allow you to take the reins. The diagram is also crucial for pulling off a flawless event. Any opportunity to upsell your full-service hosting abilities (catering, AV, setup/breakdown, etc.) is not to be missed. A well-done diagram shows your versatility in terms of layout options, and what you can offer in terms of additional production assets. When event planners can visualize their layout in your space, you’re already taken the first step towards booking them. Diagramming your space allows you to show that you understand the planners needs and you’re up to the task of executing their vision, at a level of precision they can trust.ĭiagramming your event space(s) is a great initial marketing tool. In your customer-facing industry, exceeding expectations is crucial for repeat business and positive reviews. Secondly, and most importantly, the diagram will also be your guide leading up to, and on the day off to make sure everything in your meeting rooms is executed according to plan. First, your client will require visuals so they can conceptualize your design plan and make any adjustments as needed. Once you’ve identified a potential event space, the diagram will continue to be your best friend as you go through the planning stages and the actual event. Diagramming also ensures you stick to your budget. Ensure that the space has the capacity for your guests and also allows for the extra production assets such as lighting, stages, serving tables, and cables. Start by getting a complete picture of the layout of your venue, including ballrooms, atriums, stacked floor plans, and other room amenities. What are the layout options? What can you bring into the space? What is the flow of the room? As a planner, you will have dozens of questions about a room or venue but diagramming it for them will help you start off on the right foot. The first step in ensuring the venue is right for you is understanding the space. Exploring what a host can offer will ensure your event goes smoothly and you have peace of mind on the day of.
An awesome venue will service all your other requirements: location, capacity, catering, tables and linens, AV, etc. Why Diagramming Matters for Event PlannersĬhoosing the right venue is about more than four walls. What tool is the best insurance that everything flows smoothly on event day for both planners and venues? A diagramming software for event planners.īefore we dive in, be sure to visit our ultimate guide to grow events and group business for an all-encompassing rundown of events, sales and catering tips, data points and best practices.
As a venue, you want to be sure you have flexibility and customizable options in these areas to appeal to a wide variety of clients and keep a steady stream of bookings. As an event planner, the functionality, ease-of-use, and ambiance determine what kind of experience your guests have. A well-designed space can make or break an event.
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